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KEYBOARD SHORTCUTS
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Tips and Tricks This document is devoted to using the keyboard instead of the mouse to perform tasks within applications. This list is by no means the "be all and end all". There are many more Keyboard Shortcuts, which can be found by looking under HELP and then under Shortcut keys or Keyboard Shortcuts, in the respective applications.

Note: Throughout this document you will see references to pressing more than one key at a time for example (Ctrl + C ) to copy text. The ( + ) characters are not meant to be used, they are simply used to infer that more than one key must be pressed at the same time.



MOVING AROUND THE SCREEN USING THE KEYBOARD



Use your Up, Down, Left, Right Arrows and the Home, End, Page Up and Page Down keys to move around any application. The Tab key can also be used when moving around a dialog box, an options window or between cells in a table or within a database.





Across The Board Keyboard Shortcuts
Keyboard Shortcuts in Windows95+
WORD Keyboard Shortcuts
EXCEL Keyboard Shortcuts


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    ACROSS THE BOARD KEYBOARD SHORTCUTS



    How Do I Move The Current Window Or Dialog Box, To A Different Position On The Screen, Without Using The Mouse?



    Press (SHIFT + ALT + SPACEBAR) then press M
    Move the window or dialog box using the up/down/left/right arrows then press (ENTER)

    How Do I Resize The Current Window, Without Using The Mouse?



    Press (SHIFT + ALT + SPACEBAR) then press S
    Move the window using two of the up/down/left/right arrows then press (ENTER)

    How Do I Reduce (Not Minimise) The Current Window, Without Using The Mouse?



    Press (SHIFT + ALT + SPACEBAR) then press R

    How Do I Maximise The Current Window, Without Using The Mouse?



    Press (SHIFT + ALT + SPACEBAR) then press X

    How Do I Minimise The Current Window, Without Using The Mouse?



    Press (SHIFT + ALT + SPACEBAR) then press N


    How Do I Select Data Without The Mouse?



    Move the cursor using your up/down/left/Right Arrows to the start of the data you want to select.
    Hold the Shift key down whilst pressing one of the Arrow keys.

    Or

    Move the cursor using your up/down/left/Right Arrows to the start of the data you want to select.
    Turn the Extend Selection toggle on by pressing the (F8) function key.
    Press the appropriate Arrow key to select the data.
    (Turn the Extend Selection toggle off by pressing the (F8) function key).


    How Do I Copy A Selection Without The Mouse?



    Select the text using the shift key and Arrows keys,
    Copy the text (Ctrl key + C)
    Move the cursor using the Arrow keys to the position where you would like the text placed
    Paste the text (Ctrl key + V) at the new location;


    How Do I Move Data Without The Mouse?



    To move some text from one page of a document to another location several pages on
    Select the text using the shift key and Arrows keys,
    Cut the text (Ctrl key + X)
    Move the cursor using the Arrow keys to the position where you would like the text placed
    Paste the text (Ctrl key + V) at the new location;

    Or

    Select the text you want to move.
    Press the (F2) key.
    Move the insertion point to the location where you want to move the text.
    Press Enter.



    How Do I Select A Whole Document?



    Press (Ctrl + A).



    How Do I Delete The Character To The Left Of The Insertion Point, Or Delete The Selection?


    Press (BACKSPACE)



    How Do I Delete The Character To The Right Of The Insertion Point, Or Delete The Selection?


    Press (DELETE)



    How Do I Use My Keyboard To Select Fonts?



    Press (Ctrl + Shift + F). This activates the Font list box in the Formatting toolbar.
    Press the Down Arrow or Up Arrow keys to select the font you want to use.
    Press Enter to apply the font.



    How Do I Switch Between Multiple Applications Which Are Open At The Same Time?



    For example: I have a word document and an excel document open how can I switch between the different application documents?

    Press (Alt + Tab) to switch between applications.
    If there are more than two applications open at the same time, do not release the Alt key and press the Tab key to move through the selection.

    Or

    Press (Alt + Esc) repeatedly until the program you want appears.



    How Do I Switch Between Multiple Documents Which Are Open In The Same Program?



    For example: I have two word documents open or three excel documents open how can I switch between the documents?

    Press (Alt + W) to pull down the Window menu.
    Type the number corresponding to the document you want to switch to.

    Or

    Press (Ctrl + F6)



    How Do I Open Multiple Documents In The Same Program?



    For example: I have one word document open and wish to open another without closing the first.

    Press (Alt + F) to pull down the File menu.
    Type the number corresponding to the document you want to switch to (assuming it is in the recently used list).

    Or

    Press (Alt + F) to pull down the File menu.
    Press O to open the Open Dialog box.
    Press (Ctrl + Tab) to move through the buttons and fields until you reach the document list.
    Use your Down Arrows to move to the document you wish to open.
    Press Enter.



    How Do I Close An Active Document Or Dialog Box?



    Press (ALT+ F4) to close the active document or dialog box.

    Or

    Press (Alt + F) to pull down the File menu.
    Press (C) to Close the document.
    You may be asked DO YOU WANT TO SAVE CHANGES TO THE DOCUMENT?
    Use your Tab or Arrow Keys to move to your selection.
    Press Enter.



    How Do I Close Multiple Documents In The Same Program?



    Press (Alt + Shift + F4) to close all active documents.
    You may be asked DO YOU WANT TO SAVE CHANGES TO THE DOCUMENT?
    Use your Tab or Arrow Keys to move to your selection.
    Press Enter.



    How Do I Display A Drop Down Menu For A Selected Item?



    Position your cursor over the item and press (Shift + F10)

    Or

    Select the item or text then press (Shift + F10)



    How Do I Minimize An Active Window?



    Press (Alt + spacebar + N)



    How Do I Maximize An Active Window?



    Press (Alt + spacebar + X)



    How Do I Restore An Active Window?



    Press (Alt + spacebar + R)



    How Do I Close An Active Window?



    Press (Alt + spacebar + C).



    How Can I Repeat Or Redo A Function Which I Have Just Performed?



    For example: I have just use the (Ctrl + Shift + K) to change my selected text to small capitals and I now which to change other text to small capitals. By pressing the (F4) function key I repeat the change to new text.

    Select the data.
    Press the (F4) function Key.


    How Can I Turn On Spell Checker?



    Move to the start of your document or select the text you want spell checked
    Press (F7)
    Use the Tab key to move around the dialog box
    Press Enter on ignore or change buttons.


    How Can I move around a dialog box or an options window?



    Use the Tab key to move around a dialog box or options window.


    How Can I select a Check Box or Options Button?



    Use the Tab key to move around a dialog box or options window.
    Activate the check box or options button (using the tab key).
    To select the check box or options button press the space bar. checkoption









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Last updated: 16/06/2000
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